City Clerk's Mission Statement
The City Clerk is an appointed officer of the Town and serves as the Town's election official; prepares Town Council agendas and maintains all legislative history; coordinates the recruitment of all Town advisory body members; ensures that required legal notices are appropriately published; maintains the Municipal Code and performs other statutory duties as required. The City Clerk's Office complies with all federal and state laws including the California Government Code, California Election Law, FPPC, Ralph M. Brown Act and Public Records Act. The City Clerk's Office oversees maintenance of Town contracts and surety bonds and conducts the public bidding process.
ADMINISTRATION OF FAIR AND IMPARTIAL ELECTIONS
As the Elections Official, the City Clerk administers Federal, State, and Local procedures through which local government representatives are selected. The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election.
LEGISLATIVE SERVICES - Town Council Meetings and Agendas
The City Clerk plays a critical role in the decision-making process of local government. As the key staff for Town Council meetings, the City Clerk prepares the agendas, verifies legal notices have been posted and published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording decisions of the Town Council.
GOVERNANCE AND COMPLIANCE
The City Clerk serves as the local Compliance Officer for Federal, State and Local statutes including the Political Reform Act, Brown Act and Public Records Act. The City Clerk also serves as the filing officer for the Fair Political Practices Commission including Conflict of Interests, Campaign Disclosures and Ethics training requirements (AB1234).
ADMINISTRATION OF BOARD, COMMISSION AND COMMITTEE RECRUITMENTS
The Town Council has established a number of Boards, Commissions and Committees. Danville residents are appointed to serve on these boards to provide greater community participation and public input. The City Clerk administers the recruitment, appointment and onboarding of the appointed members.
CODIFY AND MAINTAIN THE DANVILLE MUNICIPAL CODE
The Danville Municipal Code is a compilation of the Town's Ordinances, which are laws adopted by the Town Council. An Ordinance is the most binding form of action taken by the Town Council. The City Clerk ensures proper codification of the adopted Ordinances into the Municipal Code.
CUSTODIAN OF RECORDS AND ADMINISTRATION OF THE RECORDS MANAGEMENT PROGRAM
As the Town's Records Manager, the City Clerk oversees the legislative process of preserving and protecting the public record. By statute, the City Clerk is required to maintain the index of Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record, under the conservatorship of the City Clerk, provides fundamental integrity to the structure of our democracy.
The City Clerk provides a range of internal and external services as part of the daily operations including:
Administer the Town-wide contract execution process;
Conduct public bid openings;
Administer oaths of office;
Custodian of the City Seal; and
Accepts service for claims, lawsuits and subpoenas relating to Town business.
The City Clerk aims to provide equal access to open and transparent government, safeguard and enrich the municipal election process, preserve the Town's legislative history, and serve the community of Danville with integrity.